All off - island visits other than to Lihou, Herm and Sark require travel insurance. The EVC is responsible for checking that all off-site visits depart with a Certificate of Insurance. Education Department Journey Insurance
The application for Journey Insurance should be sent separately using form OA2 to the Office Manager, Education Department and not in the same envelope as the visit approval submission. Education Department Journey Insurance can be obtained by completing form OA2 and sending it with payment as instructed on the form. A certificate will then be sent to the EVC. Any subsequent changes to the information given on form OA2 must be notified immediately. Journey Insurance can only be obtained once Initial Visit Approval is completed. Final Approval needs to be completed for the Journey Insurance to be valid as the Insurance Policy is dependent on compliance with the Education Department Policies. This should be completed after initial approval so that all financial commitments are covered and at least 4 weeks before departure. Please note that whilst skiing visits can be insured by this policy it does not include cover for lack of snow with transport to other resorts etc. It is advised to check the ‘small print’ of all ski visit insurance policies. The Office Manager, Alyson Tiffin, at the Education Department should be contacted for all issues related to insurance. atiffin@education.gov.gg Using Other Travel insurance
If it is decided to use other insurance i.e. that of a Provider, the Head / EVC has the responsibility to ensure that the cover provided is suitable and sufficient by checking the schedule. The certificate should note that the travel starts and finishes in Guernsey and not the U.K. The Education Department will not take any responsibility for checking such alternative insurance. Please note that when other insurance is arranged any subsequent administration arising from the visit e.g. claims etc. must be managed by the establishment. In addition the claims for costs for all follow up medical treatment arising from the visit must also be managed by the establishment. Parents and staff will need to be suitably informed. Collective Passport
A letter or email should be sent to the Office Manager to request Education Department verification for a Collective Passport application. The Group Leader will manage this application with the Passport Office. This should be completed at the earliest opportunity. OA1 form
Please ‘tick’ the Journey Insurance and/or Collective Passport boxes on the OA1 form when requesting Initial Approval for the visit with your Headteacher/ Education Visits Co-ordinator if you wish to access these services. They cannot be arranged prior to Initial Approval being approved by the Education Department. | 
